Oregon
Juvenile Department Directors Association
Quarterly
Membership Meeting
February 15, 16, 2006 rev 7/27/2006
Hood
River Inn,
|
þ |
Tim Loewen, President
|
þ |
Dave Koch, Pres.-Elect
|
þ |
Doug Poppen, Past Pres. |
þ |
Debbie Patterson, Sec.-Treasurer
|
o |
Robyn Severson
|
o |
Al Krug
|
þ |
Georgia Gates
|
þ |
Stan Mendenhall |
þ |
Janet Evans
|
þ |
Ken Dukek
|
o |
Jenny Chocole
|
þ |
Christina McMahan
|
þ |
Vicki Winters
|
þ |
Ken Boethin
|
o |
John Copenhaver
|
þ |
Donita Huskey-Wilson
|
þ |
Danny Jordan
|
þ |
Jeff Lictenberg
|
o |
Marie Hill
|
|
Glen Vest
|
o |
Eric Shpilman
|
þ |
Lisa Smith
|
o |
Alan Peterson
|
o |
Steve Dye
|
o |
Linda Cummings
|
o |
Faye Fagel
|
þ |
Carolyn Holt
|
o |
Joanne Fuller
|
o |
Trish Reding
|
o |
Amber Ament
|
þ |
Dan Krein
Tillamook
|
þ |
Chuck Logan-Belford
|
þ |
Jim Brougham
|
o |
John Lawrence
|
|
Molly Rogers
|
þ |
Joe Christy
|
o |
Lisa Helms
|
o |
Carl Erickson
|
þ |
Janine Wilson |
o |
Joe Ferguson – Detention Rep.
Jackson Co. Detention Manager
|
þ |
Ken Armstrong
OJDDA Lobbyist
|
þ |
Joe Van Meter OJDDA Training Consultant |
þ |
Lynda Hughes
OJDDA
Executive Assistant |
o |
Jeff Milligan
CEOJJC Consultant |
o |
|
Also Attending:
Jeremy Kingsbury, (
|
n Greetings and Agenda |
minutes accepted |
Tim Loewen |
n
Training n
Conference Joe VM |
The training committee
is working on leadership training for supervisors for facility and
field. It will be generic enough to
fit into each county. Training Data base (Tim
L) works with OYA and Counties to come up with labels and topic areas. Joe VM will be entering the data in for the
counties. This will be for every JJIS
user and add non-JJIS user to collect training data. We are closer to be able to use this. We will be able to go back and enter
training into this system. Trainings will be
specific to each county. The trainings
need to be within the parameters of the labels in the system to fit. Conference committee has
met three times. It will be at Resort
of the Mt in Welches. All presenters
have been chosen and they are contacting for and getting contracts in place. Joe VM is still working on the golf
pro. There is not a definite theme
this year. The committee is planning
on a number of tracts: Leadership, Detention, Chemical Dependency, &
Family and Chemical Dependency. |
Action – The committee is
continuing to meet to work on the conference.
The next meeting is March 1 |
n Budget Debbie |
Debbie reported that the
budget is right on track. We will have an audit in May and the cost is
$4,000. A handout of the budget was
presented to all in attendance. |
Action – Audit in May |
n
Legislative Ken Armstrong Dave Koch |
OYA Legislative Concepts
are due next week. We need to develop
work groups for the four principal areas.
If we have concepts to add they need to be done soon. Juvenile Code work group will go to Law
Commission and then to Legislative Track Committee. OYA concept will go through Bob and then to
the Governor’s office. We have some
connection with AOC. Tim had stated
the importance of getting AOC involved.
Mostly for bed space and community involvement. What statewide county involvement do we
need? The issue would always go
through public safety committee. That
meeting isn’t meeting until April. If
there is a need before then we will have to call a special meeting. The need for communication and funding
issues in this area is becoming a viable issue. Karen Andall stated they
need to have all their funding issues in soon. If we have concepts we want to move forward
with, we need it to DAST by April, or go through the Public Safety Committee. We have several routes and we have to
decide on the policy side of OYA. If
we don’t do it soon we will be on our own and not have OYA with us. We have more control when it is our bill
and not connected to a politician. There is SP1145 with OYA safety. We need to first advance at the AOC meeting
re: funding loses. It would be good if
we could get a Senate Bill similar to 1145.
With this kind of a bill we could work to keep the Juvenile Justice
system strong and go through the right routes. The Senate Bill 267
report is going to the E Board. The
framework will be affected by the budgets going out. We need to spend 25% on evidence-based
practice. Hardy Meyer’s office is doing a dependency survey. That is the genesis of the survey to find
out how the juvenile departments are connected to the dependency issues. Ken thinks there is
overlapping of issues in court.
Federal legislation spends up fast tracks a higher role for DHS that
is represented by Attorney Generals office.
There is a push for the DA to be more involved in dependency
cases. There is concern for cases as
to who is representing the youth.
There may be some money available if the counties with the most urgent
needs will come forward and request money.
The requests would be to the E Board.
There is a whole bunch of stuff and we need more information and what
the survey results show. We need to
know where the greatest need is. When
we get that we can do some direction for the 07/09 budget. DA’s and DHS will get
monies. Yamhill opted out and so did We need clarification to
what the OYA commitment means. There
are 36 counties and there need to be common language. Dave is coming to the Friday meeting to
work on that. If the agreement, the
language will go to the Juvenile Law Commission and then back to the
counties. It needs to state the
duration of commitment. Karen will be
working with the committee to see if that is statute or juvenile justice
language. Dave Koch said NATO has
proposed coming together for adult and juvenile best practice work. There will be a meeting in November &
December. Give ideas to Dave K or
Tim. If anyone is interested in
sitting in on that group. During the last sessions when new bills were
presented re: Sex Offenders. Language
was a concern if they were for both adult and juveniles. There are summaries of language being
presented. These laws were to have
them for juveniles. They are being
interpreted differently than intended. The information in the ORS wasn’t’
clear so clarification is needed. Ken had talking with the legislators said
they would make it clear and then did not. Sen. Brown is examining some of
these bills. She felt it should go
back to Hardy Meyers group. Our
association needs to stay involved in this issue. |
Action - Ken, Dave take on the task
of working on wording of the bills. The Juvenile Code work
group will be meeting Friday. Molly,
Kristina, Dave & Tim are on this group.
|
n
Juvenile Tim |
Lisa, MH.
Talked about consciences on wording in the survey to be implemented
and given to Chuck met with Doug with
survey to go out and they will be meeting in March again to get more
information to set up a profile. They
don’t have a real clear picture and where the gaps are. They are sending out a real simple survey
regarding Sex Offenders in each county.
Please respond right away. Tim stated we need to make
sure we have input that affects the OYA budget. The committees will give direction and
recommendation that will take policy and legislative changes. We hope to have greater amount of affect on
decisions. |
Action-
have evaluation report ready for April Board meeting Respond
to surveys on Sex Offenders quickly |
n Restitution
& Com Service Reports Joe Christy |
We need to develop and expand some of our
groups for data on recidivisms and other areas of concern. This gives the legislature and the
community what is really going on with the juvenile departments. Looking at our own work
plan and see what new direction we will go with the new piece. We need the Risk group to come to meet with
the Data and Evaluation group so they don’t duplicate services. |
Action- Have reports
ready at April Board meeting |
n Data
&Evaluation Committee Joe Christy |
There was a handout on
the Data and Evaluation Reports. They are looking at high
restitution orders. The ones over
$10,000 are 14 out of 1500 orders. These accounted for 1/3 of all restitution
ordered. They will pull those 14 out
of the general evaluation and then report them separate. That will give a more accurate report. In the purple evaluation
there are three questions that the committee wants looked at the data to make
sure they are correct. The reports to
223 and 223A. The orders are so large;
the committee wants to make sure the data is correct. There are instructions if help is needed. On the conditions that
were ordered under $10,000 there are questions that need to be answered. They want to do further analysis on these
and want to make sure the data is correct.
These are all court ordered cases in the purple packet. The ones that are marked as incomplete or
are they money judgments. The law has
changed now for pieces of restitution that was ordered before the law came
into affect. Some counties don’t have
the ability to do money judgments.
These may show as incomplete.
These are done in Circuit Court.
There are four counties: Morrow, |
Action – To correct data
so there is clear understanding in the completed product. If any data is not in
the report let Christina or Joe C know If you need help in
Cgate Seagate call the help desk |
n AG’s
Restitution Reform Task Force Christina |
She received an email
from Connie Gallagher, Crimes Victim Assistance of Oregon Dept of
Justice. Part of AG’s restitution
reform task force regarding what sorts of programs we have to get money back
from kids. What are the better models
to do this? They want a cohesive model for a statewide basis. |
Action – Sending out
email re: models of restitution and she will bring back results to next
meeting. |
n Kojo &
Leo Ni Leo Programs Rhybon Mayfield Jo Gates |
Showcasing residential
programs. OYA & DHS are fee for
service. - The Village – Koyo Program with Leo Ni Leo They have a
collaboration of programs and shared and example of this collaboration. A
youth recently died whose brother was in the program and the youth had been
in the program. All three program
identified came together to helped the youth, youth’s family, and staff. They shared the different components of the
program. They do have a brochure that
can be made available. |
Action – Information available through their
program |
n Sex Offender Grant Mgmt Recommendations Chuck |
The committee had sent
out a survey and questionnaire. They
have put the results together and analyzed that information. The results are
also in the document that will be sent out. Ideas are coming out to the statewide
committee. They are identifying
problems and goals to make policy and legislative changes regarding these
areas. The committee is
encouraging line staff to come to the table to help come up with policies and
directive for administrators to move forward on. They want this to be a document that will
be used and not die. The joint
judiciary committee met regarding adult and juvenile sex offenders. This was the first step of taking the
working that has been done and having it heard from House and Senate There was a lot of
discussion on registration the youth Sex Offenders and Victim rights and
notifications. Dave K wanted to know
if they have a sub-committee of treatment providers with probation and parole
involved to draft and take to legislative to propose a licensing and
certification of sex offender treatment providers. They are modeling their recommendations
from |
Action - Involve line staff in process of changes
via the questionnaire. Chuck to get minutes
from taskforce to Tim and Tim will send out the committee
recommendations |
n
MAYSI-2 A
Screening Tool |
This is
being considered by the Policy Institute of Oregon. We are looking at how this will affect our
system. The
MAYSI-2 is used by 35 states. Lisa is already piloting the MAYSI-2 in her
detention Intake. This tool can be done
by hand or in the computer. It takes
about 10 minutes. It is easily
scored. The computer scores it for
you. The paper version doesn’t take
long at all. It has a standard
version. The computer version is about
$500. It covers alcohol, thought
disturbance, anger, & suicidal issues. OYA uses this and some of the
juvenile departments are using it also.
March 1 the committee will make a proposal for the counties to adapt
this screening tool. In JJIS
HIPPA related issues can’t be documented in the system. This kind of screening can be placed in
JJIS. This will help with the
reporting on the kids in the departments that can be quickly given. While
parents fill out facesheet the youth does the screen and they have the
information during the Intake to discuss with youth and parent. They have a
web site to see the Spanish version. The MASY-2 is $60 for the
notebook. They ask you to register
with them. The new version of computer
it is $130. You get technical assistance
during the grant time. This will give
training to all staff and to have a resource.
The tool has not been validated in the dependency system. |
Action – Continue to pursue using the MAYSI-2 in our
Juvenile Departments. Lisa is piloting the
MAYSI-2 in her department. |
n OYA
Assessments
A&E |
Coalition of Residential
Providers is concerned about the monies and what they will get from the
assessment. There is A&E or
stabilization program. The
Psychological services get done from other monies from OYA’s general fund and
it is ok’d case by case basis. Some counties are already doing some of these
services and will look at whether it will be eastern/central or statewide. So
far they have 25 beds. Some are
designated for females. |
Action – Pursue the
value of assessments vs. the cost. |
n Detention
Manager’s Report Jeff Justesen |
Detention managers met in
Jeff is now chairing the
Detention Managers Group They focused on
training. They are looking at the training
academy and see if they need any changes to improve. |
Action - Jeff will send
out the trainings he has done with his staff. |
|
Meeting adjourned at 4:30
pm |
OJDDA
Quarterly Member Meeting K Falls May 10 & 11 |
Oregon
Juvenile Department Directors Association
Quarterly
Membership Meeting
February 15, 16,
2006
Hood River Inn,
|
þ |
Tim Loewen,
President
|
þ |
Dave Koch,
Pres.-Elect
|
þ |
Doug
Poppen, Past Pres. |
þ |
Debbie
Patterson, Sec.-Treasurer
|
o |
Robyn Severson
|
o |
Al Krug
|
þ |
Georgia
Gates
|
þ |
Stan
Mendenhall |
þ |
Janet
Evans
|
þ |
Ken Dukek
|
o |
Jenny Chocole
|
þ |
Christina McMahan
|
þ |
Vicki Winters
|
þ |
Ken Boethin
|
o |
John Copenhaver
|
þ |
Donita
Huskey-Wilson
|
þ |
Danny Jordan
|
þ |
Jeff Lictenberg
|
o |
Marie Hill
|
|
Glen Vest
|
o |
Eric Shpilman
|
þ |
Lisa Smith
|
o |
Alan Peterson
|
o |
Steve Dye
|
o |
Linda Cummings
|
o |
Faye Fagel
|
þ |
Carolyn Holt
|
o |
Joanne Fuller
|
o |
Trish Reding
|
o |
Amber Ament
|
þ |
Dan Krein
Tillamook
|
þ |
Chuck
Logan-Belford
|
þ |
Jim Brougham
|
o |
John Lawrence
|
|
Molly Rogers
|
þ |
Joe
Christy
|
o |
Lisa Helms
|
o |
Carl
Erickson
|
þ |
Janine
Wilson |
o |
Joe
Ferguson – Detention Rep.
Jackson
Co. Detention Manager
|
þ |
Ken Armstrong
OJDDA Lobbyist
|
þ |
Joe
Van Meter OJDDA Training
Consultant |
þ |
Lynda
Hughes
OJDDA
Executive Assistant |
o |
Jeff
Milligan
CEOJJC Consultant |
o |
|
Also
Attending: Jeremy Kingsbury, (
Review Agenda and
Minutes
|
·
Greeting
and role call |
Tim Loewen |
n
JJIS Recidivism Report Jill & Cherie |
Goal
that you will understand the numbers that come back from 2004 There
are some 10 year trends, Recidivism. Indicators, Variety of ways to run
reports from JJIS, Set of data extracts available for those w/analytical
capabilities There
are four variable and five buckets : The
four variables are: 1.What constitutes the referral, 2. Who are the group of
kids – Youth that receive criminal referral – felony of misdemeanor, 3. When
you start tracking – from date of first referral date not date of offense to
provide stability. Especially for sex
offenders who’s offenses can go back years. (There were concerns if the
repeated referrals on sex offenders continue to be from past years), & 4.
Did they get another referral – Look for 12 months -How long to you follow.
Pre JJIS a committee assigned to identify the indicators Dept of
Corrections is: 1. Offender paroled
for supervision the first time during calendar year, 2. Used parole date, 3.
Had to be convicted of felony that required supervision, & 4. They looked
for every six months For
Juvenile Justice they looked at two populations: 1. Probation commitments and
those who went to facilities, 2. Looked at first parole, Tracked from parole,
& 4. Adjudication of felony for supervision or showed up in DOC for
supervision. Probation
commitments: 1. Date of commitment, 2. Adjudicated felony or convicted showed
up on DOC, & 3. When you compare numbers you need to look The
The
earlier years the data came from the JDIS and other systems. In about 2000 most counties were on JJIS.
Multnomah and The
general population is going up but the referrals on adjudicated crimes are
going down. The focus is on the really
hard kids and we continue to need resources for them. The time frame is artificial if a youth
recidivates right after that, so the longer the time frame the more accurate
the data. There
a number of options of getting data from JJIS, The Web page have info on all
of this or call help desk. The
individual departments can’t run all of these now but JJIS staff can do it
for you. There is a very quick turnaround. |
Action – Continue to run reports and work on
updating and refining the reports that are and will be available to
individual counties. |
n
JJIS
Extracts Menu Jill & Cherie |
They
are extracting data from JJIS to be made available to those who aren’t using
JJIS on a regular basis, again check the web page or help desk. Excel
is a simple program that can be used to access data if JJIS is not available. |
Action – Each county can use JJIS or Excel |
n
JIS
Transition Point Policy Jill & Cherie |
Passed
out newly approved policy in response to requests for additional guidance
when youth are being passed from county to county or youth is being closed. This
is to assist for year end data collection. |
Action – continue to assist departments |
n
JJIS
Facilitated Forum Dave |
It
is becoming more and more important to have good data. People
need to continue to send info to give direction has to type of data that you
receive. |
Action - at March 15 meeting to work on these
issues. |
n
Federal
Minority Overrepresentation Reports Lana |
Juvenile Crime Prevention under OYA The
federal agency requires overrepresentation data. This is opportunity for the counties to
check how data is entered into JJIS and how it affects the outcomes. The
issue of “unknown” for ethnicity and race affects the data because they are
considered minority youth. Re: measure 11 cases are not included in this
data. Automatic transfers because they went right to detention. The disposition will identify these youth.
There is also a need to show the types of offenses and the comparisons within
those offenses of minorities. The steering committee is available to come to
meetings to clarify issues that come up.
In November they are meeting to focus on issues that have come
up. At the federal level they are asking for a sample
of the counties. Multnomah, |
Action – Continue to work on statewide system and
encourage feedback |
n
OYA Field Resource Update Robin, Bob, Karen |
OYA is
going to open a Federal Office in Transferability of hiring information within
juvenile justice systems needs to be examined. The one area that can be
accessed right now is protocols with DHS can be accessed for free to inform
agencies if there is an ongoing investigation on an employee. The agency can make a decision on how to
protect the staff and also youth.
These protocols aren’t in place for contract providers. The tents
at MacLaren are failing and there is a need to move youth to areas where
there are openings in other counties in the state. The last session Field Supervision – reviewed and looking at resources to meet the
needs at the local level. There needs
to be more meetings with the juvenile departments and not OYA doing their own
thing. This is looking at using the
staff we have and not the need for more funding. |
Action- Set up office in |
n
B
267 Implementation in county programs Karen |
Basic Individualized services regarding Multnomah
Gangs It passed that requires state agencies to use
evidenced base practices. The agencies
have seven years to fulfill the requirements. They started with fostercare
and next are the contract agencies that the juvenile departments use. OYA is asking the departments to fill out a form
on the computer that they are providing regarding evidenced based practices.
Next step is how to do the assessments.
They use CPC and they will need to determine whether to continue use
CPC. Some of these agencies may
already have been assessed. The rural counties look at “best practices”
differently because they are so expensive.
The rural counties need to be able to access elements to meet their
needs. The words are “services or
components” and out of that you determine which ones are affected and which
isn’t. At the end it is looking at
individual programs and if they are using “best practices” guidelines. At each
stage there needs to be evaluating to see how the effects are on the
programs. Only 60% of the program needs to be evidenced base to passed the
requirements (CDC) |
Action – Keep dialogue with |
n
OYA Budget &
Legislative Update Lana |
They
need concepts in by April 3rd.
There is a proposed format to follow.
Take these to your legislative committee of your concepts are not
being met through OYA, there are other agencies that you can pursue. |
Action-
Get concepts to committee by April 3 |
n Interstate
Compact Robin |
OYA has spent a fair amount of time to figure out
how Interstate Compact works.’ The tracking of youth has not been happening.
There is a place in JJIS to tract this. There needs to be consistent
practices in this area. There are now reports for youth being sent out of
county. The new information will add
youth received and the crime involved. Home Study & Quarterly reports placed in JJIS |
Action -
continue to work on improving the process and tracking of Interstate
Compact |
n
Additional
Services Robin |
Intended to serve probation at the beginning of
intake to prepare for placement back in the community. Skill building services – mentoring,
coaching. There will be an application
conference in |
Action – Creative ways to bring services to
smaller areas |
Next Meeting |
Adjourned at 12:00
pm Youth
Safety Recommendations & Implementation & OYA Strategic Plan are held over to the next
meeting |
Membership meeting March |
|
|
OJDDA
Quarterly Member Meeting K Falls May 10
& 11 |