OJDDA Meeting Minutes

Sept. 27th Salishan Lodge

 

 

Present: 

 

Doug Poppen, Tim Loewen, Dan Krein, Debbie Patterson, Stan Mendenhall, Karen Andall, Mickey Lansing, Becky Ekeland, Jim Brougham, Jeff Milligan, Faye Fagel, Lisa Smith, Steve Dye, Jeff Ferguson, Georgia Stewart, Charles Logan-Belford, Donita Huskey, John Lawrence, David Koch, Trish Redding, Joe Christy, Robin Severson, Linda Cummings,  Carolyn Holt, Janine Wilson, Alan Peterson, Ken Bothin, Terry Thompson, Janet Evans, Joe Van Meter, Paul Snider, Molly Rogers, Joanne Fuller, Phil Lemman, Bob Jester.

 

The meeting was called to order and introductions were made.

 

Several Agency heads have asked for time on the agenda, today.

 

Presentations:                          

 

Nancy Keeling of DHS- Office of Safety and Permanency for Children

 

Oregon Children’s and Adults safety review was ordered on November of 2004 by Governor Kulongouski it called for an outside review of the safety system.  At no cost to DHS, the National Resource Center for Child Protective Services, interviewed assorted members of the public, the only files reviewed were the three involved in the events bringing this to the fore, and it was an internal review. 

 

The review by contractor Wayne Holder found, response to Children issues is different round this state.  When compared to the national standard, some other findings were meth families’ most prominent issue; it is not on the national agenda.  Work load is twice the national standard.  How we configure DHS staff is also different, i.e.  Nationally there is no use of CET’s or Case Aids. Worker authority to remove a child without law enforcement is unique to Oregon.  Physical custody with a safety plan and remaining at home is not done nationally and is unique to Oregon.  Threat of harm is fraught with different interpretations.  Strength needs based intervention may be done at the risk of safety, a nice person can still do harm.  He further read and reviewed DHS policy and found it confusing.  Training needs to be rather than theory focused rather than practice focus needs to change and Supervision is nationally is 1 to 6 rather than the 1 to 9.5 and they are looking at it the work force. 

 

DHS has commissioned work groups and committees to look at ways to do the better the job, and providing regular reports to the Governor.

 

Doug ask Nancy to let Ramona no we want more regular communication with them.

 

Mickey Lansing, Becky Ekeland – CCF/JCP/JCPAC-

 

Mickey Lansing gave an overview of the changes which occurred in the last legislative session. She is looking for ways to improve the way we all work, OJDDA/OYA/ CCF, work together.  She will work to improve relationships at the State level, and asked to be a part of the Joint meeting with OYA.  Comprehensive and community planning is ongoing and she hopes County Directors are involved in the planning locally.  She is looking for measurable out comes based on the bench marks for preparation for the next legislature and has many new members on the State commission level, they will be doing planning in October. 

 

She then went on to discuss the Juvenile Crime Prevention and JJAC.  Historically the budget has been reduced from $17 million to $6.9.  It was a decision of the governor.  She stated the commission will not move prevention dollars to early childhood. 

 

Monday October 3rd, the physical move of Becky Ekeland will take place.  Executive management has and will be meeting to maximize effectiveness in how they will all work together.  Mickey asked if we knew about the committee “Partners for Children and Families”, we do and it is born in SB 555 and Tillamook Director Dan Krein is our Representative.

 

Becky Ekeland reported on the JCP screening.  An RFP is about the go out for more research on the instrument, and NPC and U of O are continued until December.  She is hoping more accurate data for the counties there are 8400 youth in the project.  

 

Bob Jester - OYA  

 

Director Bob Jester had a couple of items to share wit the Directors.  OYA took a 3% reduction in Services & Supplies and has pledged to do so without cutting programs to youth.  OYA budget came out first from the legislature and with restoration of the Multnomah gang.

 

Looking to work together to set the agenda for 07-09 done now, the DOC is already building it’s projections for the session.  He believes moving dollars to the community will reduce the need for more custody beds.  He believes funding the bed forecast is the most important thing we can do for the next Legislature.  Joanne Fuller mentioned the need to have the governor modify his order to start the economic forecast; Bob agreed and suggested a letter to Craig Campbell form OJDDA and OYA. 

 

In response to a question from Alan Peterson, Bob indicated there will be changes in the foster care system for OYA; the juvenile Justice system did inherit the current system from CSD.  OYA is looking at a screening system and a different approach.  Bob concluded this topic saying Foster Care and Shelter Care could have a different look around the state i.e. Multnomah and in Baker Counties.

 

Director Jester indicated there is a Budget note for the DOE to work with OYA to do an education piece for 19 year olds, he suggested this needs to be on the monthly agenda as there may be implication for local facilities.

 

He ended his comments saying Juvenile Compact has moved over to OYA from DHS, and is supervised by Robyn Cole; the DHS staff counties have been working with came with the move.  They are looking for a seamless transition, if there are problems please call early so they can resolve them early.

 

 

 

Wednesday September 28th, 2005

 

 

Present: 

 

Tim Loewen, Doug Poppen, Trish Reding, Lisa Smith, Terry Thompson, Joe Christy, Faye Fagel, Joanne Fuller, Georgia Stewart, Joe Ferguson, Robyn Severson,

Janine Wilson, Jeff Milligan, Charles Logan-Belford, John Lawrence, Joe Van Meter, Debbie Patterson, Molly Rogers, Dan Krein, Stan Mendenhall, Steve Dye, Alan Peterson, Janet Evans, Carolyn Holt, Danita Huskey, David Koch, Ken Armstrong.

 

Tim brought the meeting to order at 8 am.  Jeff will be providing an opportunity to make video comments to Barb Seljan.

 

Presidential type Announcements

 

JJIS review & vision meeting will be held in the near future.

 

Directors introduced themselves and were welcomed by President Tim.

 

JJIS steering committee mtg. with directors – Dec. 1 in Eugene

 

AOC conference Nov. 14-18 in Eugene, OJDDA meeting 

 

Elections

 

Stan Mendenhall chaired the nomination committee and selected Debbie Patterson as Treasurer/secretary and David Koch as president- Elect. They only nominated one so as to not cause hard feelings in the group.  There were no other nominations from the floor.

 

Dave Koch was selected as President-elect by unanimous voice vote.

 

Debbie Patterson was selected as Secretary-Treasurer by unanimous voice vote.

 

Tim spoke about the desire to have strong regional support while he is president, he ask we break into regional meetings and select a representative, they reported back to

 

Southern Region:      Glen Vest [Lisa Smith backup] and they plan to meet more consistently this year.

 

Tri-county Metro:       Joe Christy spoke most about the responsibility around the conference and will focus on partners, the first meeting is 10/24.

 

N.W. Region:             Stan Mendenhall is the representative and Georgia is the back up they will work on the relationship with local partners.

 

Central and East:       Chuck Logan-Belford is the representative they meet quarterly and have lots of discussion items. 

 

Committee assignments were then reviewed.  Please refer to the OJDDA web page for the assignments.

 

Karen Andall spoke about contracts needing to be evidenced based practices and cost effectiveness.  Contact amendments are in the works.  Some

 

APPA- Faye and Joanne spoke to their involvement in the association.  Joanne is the chair Juvenile training committee which has training twice a year.  The association has influence in the National politics/policy and if we were an affiliate for $250 our association would have a seat on the board.  APPA.org is the web site and the OJDDA will be re-visiting the membership idea at the November meeting.

 

Financial report – Debbie P.

 

Debbie reviewed the budget.  We are in good shape, see her if you have specific questions.   Early review of the Conference expenses looks like we made $3000.  The Golf Tournament broke even.

 

Legislative Report- Ken; Paul Snyder – AOC

 

Ken spoke to the bills on the web site which he used in his presentation.  House Bill 2833, the JPC waiver bill for Deschutes County for the waiver, past and we were able to add the probation officer to the definition of Juvenile Counselor in the ORS.  JCP move to CCF.  Meth bills were discussed. 

 

Both Ken and Paul spoke to the need to begin planning for next session now.  Discussion included we need to market ourselves as preventative as a stop to a more costly placement in the Adult system.  Jeff and Paul participated in a discussion of the history of the need to fund the Juvenile System and the support that could be generated from the various parts of the Criminal Justice System and others.  More on this to come.

 

Staff Roles and responsibilities

 

Doug gave the history of the committee’s origin.  The group sent out a recommendation for your review and received no feedback so they assume it is OK.  The Training consultant will cost $2000 per month; the Executive Assistant will be about $1600 per month which leaves some monies for Web and Accountant work.  Barbara Seljan will work 150 hours at $40 not exceeding $6000 and complete the JBAIG grant requirements. 

 

 Detention Peer Review Process

 

Tim introduced Joe Ferguson, Chair of the Detention Managers Group and Manger of the Jackson County Detention Facility.  He spoke to the history of the proposal and that the DOC review looks to only the ORS requirements.  The Detention Managers have spent time developing a document which reviews the adopted Detention guidelines.    Detention Managers suggest a review every two years, and there would be two managers involved, a written report would be generated to the Manager and Director. Currently there are at least 4 reviews of Detention Facilities. Counties have grand juries go through and the report varies in length and breath, Health Departments and OSHA.  The process has not been adopted but is ready to go and is here today for your discussion and adoption.

 

Discussion included, Joanne indicated the reports would be public documents and that there are no informal documents.  Chuck suggested this may be regional discussion not a state wide discussion.  Georgia suggested if JJAC is going to revise the guidelines it may be timely to do some reviews for information for the next edition.  Christina suggested an informal no written report review by others.  Chuck indicated the guidelines give no mandate to comply. 

 

Tim summarized some counties may chose to be involved and the request would need to come from the County Director.  Walk through and conversation is OK, and encouraged by directors.  Paul Snider suggested contacting the county counsel.  Joe indicated the guidelines are a standard and the detention managers wanted to assist each other in providing the best services to youth.  Tim again summarized that it is up to the County Director, he will be getting information out to each of you.

 

CCF issues and highlights- Molly R.

 

Molly Rogers, the OJDDA representative to CCF indicated there has been a lot of discussion at meetings about the movement of JCP to CCF, they will be supervising the staff but not the out comes.  She indicated the state commission members are very interested in youth issues and Molly sees it as a low risk that the Delinquency Prevention monies will go a Healthy Start or other healthy infant programs.  

 

 

 

Sex Offender Committee Report – Charles L.-B.

 

The grant is coming to a partial closure.  Small groups are being formed on use of polygraph, community supervision, assessments and then the use of the assessment.  Implementation plan has been approved by BJA.  Some meetings will be held in a legislative joint interim sex offender committee. 

 

Charles indicated there have been some questions about some counties probation officers not being able to pick up youth on probation.  Alan offered the law is clear the PO can take youth on probation into custody.   Terry said there DA and Judge in his county believe there is a due process issues not being addressed by the PO taking Youth into custody.  Tim indicated there may also be a resource issue in some counties. 

 

Charles ended his presentation saying in conversation with the OSP, if there is relief from reporting by the court they are out of the statewide sex offender registry.

 

JJIS Data & Evaluation report – Joe C.

 

The committee is a strong energetic group and is moving down the list developed by the Directors Association.  They are working with Lana Holman on some additional Federal funding.  The Data Committee is working and are looking at pilots for services referred and who then completes them.

 

JABG Allocation Issues report – Molly R.

 

The dollars can be regionalized and there is a funding formula being worked out, the small counties are all in Central and Eastern and they will be working together.  

 

Conference Report- Georgia & Directors

 

Georgia began by stating her appreciation of the support of the directors.  She has received positive comments from participants regarding the keynote and workshop presenters.  She stated Salishan has been great to work with, though a little expensive.  Some items to consider next year would be; no box lunches, some problems with banquet behavior should be addressed.

 

Future Items:

 

Tim will send out the Juvenile Justice Summit report and suggested using the summit report for our legislative agenda for next year.

 

Meetings for the year were discussed.

  1. First Quarterly meetings in November at AOC.

2.   Suggested Running Y ranch at sometime for the May mtg.

3.   The Dalles, Portland or another location on I-84 or I- 5 for February mtg.

Meeting was adjourned at 11:55. jvm